(Amicable) collection

The word debt collection stands for: “the collection of cash”. That definition includes much more than using a bailiff or collection agency. Good debt collection policy starts before payment problems arise, from the moment you do business with your customer. If you wish, Swier cs Bailiffs will supervise your debtor management from that first moment. We do this on a custom basis, adapted to your specific situation.

For effective debt collection, Swier cs Bailiffs has the following products:

Accounts Receivable Management
Swier cs Bailiffs takes over the billing, reminder and reminder process, on your letterhead, and keeps a close eye on the payment deadline. You can focus on your core business.
Your debtor is made aware of an outstanding invoice by a reminder on our letterhead, without creating a file. This has the advantage of making it clear that you are going to do work on the outstanding debt. While your debtor can contact you directly and pay with you. That way the relationship is not damaged unnecessarily.

Despite all efforts, sometimes an invoice remains unpaid. Swier cs Bailiffs then takes care of the amicable collection process. This includes all actions to achieve payment before the case is presented to the court by subpoena. Because every client relationship is different, we establish the amicable collection process in consultation with you. This process can include sending reminders by mail, but also, for example, a digital approach, depending on your customer portfolio.

Judicial collection

The subpoena is almost always the first document with which judicial collection begins. To start this process, you need a bailiff to deliver the subpoena to your debtor. Swier cs Bailiffs not only handles the issuance of the summons, but also conducts the proceedings on your behalf at the district court, subdistrict sector. All cases with claims up to € 25,000 are filed with the subdistrict sector. The subdistrict sector also handles all rent and employment cases. Also for all cases above € 25,000, – Swier cs Bailiffs can conduct the proceedings. We have made good arrangements with a lawyer for this. Thus, for cases that are filed in court, you can also come to us.

After the judge has ruled that your claim is justified and issued a judgment, the judicial officer can collect your claim. First, by bringing the judgment by the bailiff (service), your debtor is officially informed of the contents of the judgment and summoned to fulfill his obligations. If your debtor still does not fulfill his obligations, the bailiff has several options to still do so.

1. Seizure of income
2. Seizure of bank assets.
3. Seizure from a third party holding funds or property belonging to your debtor
4. Seizure of real estate (home, etc.).
5. Attachment of contents;

The above options are available to the judicial officer, but that does not mean we always use them. You may still prefer a voluntary payment arrangement at this stage. In doing so, your debtor is given the opportunity to pay the debt at Swier cs Bailiffs in installments. You then know that if the payment plan is not met, action may still be taken. Therefore, we always coordinate the judicial collection process with you. Swier cs Bailiffs advises on this from experience, but you determine the route.

This, in brief, is what Swier cs Bailiffs can do for you in the legal process. We would like to tell you what Swier cs Bailiffs can do specifically for your organization.

Foreign direct debit

In order to also handle your debt collection outside the Netherlands properly and at predetermined rates, Swier cs Bailiffs has joined Qllective. This is a partnership with high-quality colleagues in a large number of countries, for both amicable and judicial debt collection. Optimal transparency, also for your foreign collections.

Other services

In addition to a healthy accounts receivable portfolio, Swier cs Bailiffs offers you even more. You will find an overview of our other services here. Swier cs Bailiffs is a collection specialist as well as a bailiff. That is, Swier cs Bailiffs is exclusively authorized to perform the following acts in the exercise of the office of judicial officer.

Termination of lease agreement
Most leases stipulate that termination of the lease must take place by bailiff’s writ. That means the lease can only end if the bailiff has been to the landlord and given him a written document (writ). This is subject to the deadline set out in the contract. This method of termination provides assurance that the will to terminate is actually known to the landlord. This can be useful in those cases where the lease does not require it.
Stopping prescription
A claim lapses after two years in e.g. consumer purchases and after five years in most other contracts. This means that after that time you lose the right, judicial or otherwise, to satisfaction or performance. Under the law, you can avoid prescription by giving written notice to the debtor reserving the right to performance. If you send that letter yourself, you have no guarantee or proof that the statute of limitations will be interrupted. If you have a bailiff stop the statute of limitations, you will have compelling evidence to demand performance in any court case.
This involves the bailiff going out to record a particular situation or condition in what is known as an official report. He does this by describing what he finds on the ground. Where possible, the description is supported by visual material. This record can be used as compelling evidence in a court case. Discovery is used, for example, for infringement of copyright or image rights. But also in cases such as those described below. Suppose you own a painting company and after a conflict, your employee calls in sick with a sore back. From contact with your employee and people close to him, you know that he is doing odd jobs at his sister-in-law’s house. You ask the bailiff to go to the sister-in-law’s address to find that your employee is doing chores there. And that his sick report is therefore inconsistent with reality. The bailiff goes to the address you provided, makes a record of what he finds there, with pictures if necessary. You will then receive this official report and can start considering what action to take.
Preservation order
Sometimes it is, or appears to be, necessary to secure satisfaction of a claim. Even before the court rules on the assignability of the claim. For example, if your debtor’s behavior indicates that present funds will be gone before you have obtained judgment. It is then possible to apply to the preliminary injunction judge (formerly summary judgment judge) for permission to seize certain goods or monies because there is just cause for misappropriation.
Execution of judgment
You have been to court and a judgment has been rendered in your favor, but the other party is not complying with the judgment. Then you can use the bailiff. The latter will make the judgment known to your opposing party by serving the judgment. If this does not result in compliance, the bailiff can take charge of the enforcement process for you.
This is the formal notice that the bailiff delivers to your debtor’s address. A summons writ is sometimes used in the amicable collection process and has the advantage that the bailiff can verify your debtor’s address and the summons actually reaches your debtor. In addition, it provides visibility into your debtor’s living environment. And if the debtor is at home, there is an opportunity to discuss the claim.

Above are some examples where Swier cs Bailiffs can assist you. Are you unsure if Swier cs Bailiffs can help with your case? Get in touch with us!


“What will it cost if I have Swier cs Bailiffs handle my cases? “. A rightly asked but difficult question to answer. Swier cs Bailiffs provides customized services, which makes it difficult to give an unambiguous overview of costs. For a first indication, here is an overview of our standard rates. But again, Swier cs Bailiffs does not work by default. Swier cs Bailiffs considers quality and results the most important pillars of service. In addition, the quantity of assignments and the form of service affect costs.

Click here for an overview of the cost of bailiff services. These costs are set in the Btag (Decree on rates for official acts of judicial officers) and are indexed annually.

Submit assignments or contact

You can send your orders digitally. This speeds up the process and saves postage. You can submit the job via our website in PDF and Word files or contact us.